Annual General Meeting

A meeting for members of the UNA and residents of the “Local Areas” as defined in the Neighbours’ Agreement 2008 including Hampton Place, Hawthorn Place, Chancellor Place, East Campus, and Wesbrook Place.

The UNA Board of Directors will be presenting the achievements of the past year and the goals for the next year.  Residents are invited to ask questions and express their opinions.  The Annual Report, Audited Financial Statements and the annual election results will be presented at the AGM.

The 2012 AGM will be held on Wednesday, September 26 from 7 pm to 9 pm at the Old Barn Community Centre.  The AGM Package has been mailed to all UNA members.

 

Special Resolutions Results Announced

Ratification of Directors’ Resolution to add an elected resident director.

 

 Carried.
By-law 2.1 shall be amended by the addition of the followings sentence: “Members must be at least eighteen (18) years of age.”

 

 Carried.
By-law 5.6 (a) shall be amended by deleting 5.6(a)(ii) which reads: “(ii) at least one of the Resident Directors must be from the Faculty and Staff Housing or Co-Development Housing”.

 

 Carried.
By-law 5.7 shall be amended to read as follows: “5.7 The creation of a further Resident Director pursuant to these By-laws shall be determined by resolution of the Directors, from time to time, in accordance with the formula set out in By-law 5.6(a).”

 

 Carried.
The following be added as By-law 5.22:“5.22 A resignation of a Director shall be in writing, submitted to the Board of Directors and shall be effective as at the next meeting of Directors.’’

 

 Carried as amended.
By-law 6.4 shall be amended by deleting the second sentence which reads: “In case of an equality of votes, the Chair shall have a second or casting vote.”

 

 Defeated.
By-law 6.10 be deleted and the following substituted therefore: “6.10 Questions arising at a meeting of a committee shall be decided by a majority of vote on a show of hands.”

 

 Defeated.
By-law 6.13 be deleted.

 

 Defeated
By-law 6.14 be renumbered as 6.13

 

 Defeated.

AGENDA

Prod Laquian, Chair

A. Introduction of the Annual General Meeting

  1. Motion to accept Agenda
  2. Motion to accept the AGM minutes of September 2011
  3. Items Arising from the Minutes
  4. Chair’s Annual Report, Prod Laquian
    a. Question & Answer Period
  5. Treasurer’s Report & Presentation of the Audited Financial Statement March 31, 2012
    a. Financial Question & Answer Period
    b. Motion to Appoint 2012 Auditor
  6. Ratification of Directors’ Resolution to add an elected resident director, Prod Laquian
  7. Amendment of By-laws:

Be it resolved as a special resolution, that:

  • i. By-law 2.1 shall be amended by the addition of the followings sentence: “Members must be at least eighteen (18) years of age.”
  • ii. By-law 5.6 (a) shall be amended by deleting 5.6(a)(ii) which reads: “(ii) at least one of the Resident Directors must be from the Faculty and Staff Housing or Co-Development Housing”.
  • iii. By-law 5.7 shall be amended to read as follows: “5.7 The creation of a further Resident Director pursuant to these By-laws shall be determined by resolution of the Directors, from time to time, in accordance with the formula set out in By-law 5.6(a).”
  • iv. The following be added as By-law 5.22:“5.22 A resignation of a Director shall be in writing, submitted to the Board of Directors and shall be accepted and effective as at the next meeting of Directors.’’
  • v. By-law 6.4 shall be amended by deleting the second sentence which reads: “In case of an equality of votes, the Chair shall have a second or casting vote.”
  • vi. By-law 6.10 be deleted and the following substituted therefore: “6.10 Questions arising at a meeting of a committee shall be decided by a majority of vote on a show of hands.”
  • vii. By-law 6.13 be deleted.
  • viii. By-law 6.14 be renumbered as 6.13

B. Presentation: Governance Options for UNA Residents, Jim Taylor

C. Question and Answer Period

D. Election Results, if available

E. Motion to Adjourn

Annual Report