Notice of 2022 AGM

NOTICE OF 2023 MEETING

Please be advised that the 2023 Annual General Meeting (AGM) of the University Neighbourhoods Association (UNA) will be in-person and take place on Wednesday, September 27, 2023 at 7 p.m. at the Wesbrook Community Centre, located at 3335 Webber Lane.

Download the 2023 Notice of AGM that outlines the AGM notice, agenda, the proposed changes and ways to vote.

AGENDA

2023 AGM Agenda
The following business will be conducted at the 2023 Annual General Meeting:

A. Introduction
1. Review of meeting procedure
2. Motion to adopt the agenda
3. Motion to accept the 2022 Annual General Meeting Minutes
B. Reports
1. Chair’s report
  - Question and Answer period
2. Finance and Audit Committee report
  - Question and Answer period
3. Presentation of UNA Financial Statements
  - Question and Answer period
  - Motion to appoint the auditor
4. UBC presentation on the Neighbours’ Fund
  - Question and Answer period
5. Chief Administrative Officer’s report
  - Question and Answer period
C. Other Business
1. Proposed UNA Bylaw Amendements
  - Special Resolution A: Amendments to implement Electronic Voting
    BE IT RESOLVED, as a special resolution by a majority of not less than two thirds of the members who vote at the Annual General Meeting of members of the Association, that the Bylaws of the Association be altered to implement online voting as per the amendments included in the notice of the Annual General Meeting.
  - Special Resolution B: Updates and Minor Amendments
    BE IT RESOLVED, as a special resolution by a majority of not less than two thirds of the members who vote at the Annual General Meeting of members of the Association, that the Bylaws of the Association be altered with the updates and minor amendments included in the notice of the Annual General Meeting.
D. Question and Answer Period

E. Results of The UNA Bylaw Amendment Voting

F. Motion to Adjourn

HOW TO VOTE AT THE AGM

In-Person
Upon registration at the venue, UNA Members will receive their voting cards (for motions) and paper ballots (for special resolutions). Please arrive early to ensure that you have your materials before the Chair calls the meeting to order. Please note that voting cards and ballots will not be reissued if lost. A valid ID is required at registration.

By Proxy
If you are unable to attend the AGM, you may consider appointing another UNA member as a proxyholder on your behalf by completing the enclosed 2023 AGM Proxy Form. A UNA Member who is not a director can be a proxyholder for at most five other Members. Proxyholders will receive their voting materials during registration. Please arrive early to ensure that you have your materials before the the Chair calls the meeting to order. Please note that voting cards and ballots will not be reissued if lost.

Valid Forms of ID

Driver’s license (with current UNA address)

BCID (with current UNA address)

Government-issued ID and utility bill (with current UNA address)

Government-issued ID and Wesbrook Properties lease

Government-issued ID and Village Gate Homes lease

Government-issued ID and credit card statement (with current UNA address)

Government-issued ID and bank statement (with current UNA address)

Annual General Meeting

NOTICE OF 2023 MEETING

AGENDA

HOW TO VOTE AT THE AGM

MEETING MATERIALS