Packages and Minutes

April Board Meeting: In Brief

The UNA Board of Directors met on Tuesday, April 19, 2022, at 5:30 p.m. at the Wesbrook Community Centre. This summary being provided to UNA Members as a timely update ahead of the approval of the official meeting minutes at the next Board meeting (May 17, 2022).

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Updated Delegation Rules

The UNA Board of Directors approved the new Board Rules of Procedure at the April 19, Board meeting.

This included the following updated delegation rules.

  • All Delegations requesting to appear before the Board are required to submit a written request to the CAO outlining the topic of concern.
  • A person may not apply to speak on the same subject/topic more than once within a six-month period starting from the date it was first presented to the Board.
  • Delegation requests must be submitted at least seven days before the scheduled Board meeting.
  • Delegations are to be heard in the order in which they submit written request to the CAO to make a presentation to the Board unless the Board decides otherwise.
  • A Delegation’s presentation is limited to five minutes.
  • Directors may ask clarification questions of a Delegation, and hear responses to those questions, for a maximum of five minutes.
  • There can be a maximum of three Delegations per Board meeting.
  • Any time limit in this Part may be extended with the consent of the Board.
  • Delegations who wish to appear before the Board after the deadlines have passed, or wish to speak on the same subject/topic more than once within a six-month period starting from the date it was first presented to the Board, must contact a member of the Board to request that they bring forward a motion to allow them to speak.
UNA Board of Directors

Learn more about the members of the UNA Board.

About the Board

Board Meeting Details

COVID-19 Information
During the pandemic, the following COVID-19 safety precautions will be observed during in-person meetings (subject to any changes in Provincial Health Orders or UNA policy):

  • Proof of vaccination is not required as Board meetings are classified under essential services.
  • Board and staff are considered workers while seated at the Board and staff tables, and will not be required to wear masks while seated at their respective tables. Board and staff will be seated separately and socially distanced from the attending public.
  • Masks will be required for non-Board/staff attending the meeting.
  • If there are any delegations, they will be able to remove their masks while speaking at the podium.

Documents
Materials for the meetings are published on this page:

  • Meeting Package: Provided before each open Board meeting
  • Meeting Minutes: Approved by the Board at the following Board meeting

Participation
Residents are invited to attend all open sessions. If a delegation wishes to address the Board, advance notice to the Chief Administrative Officer prior to the meeting is required. Delegations are to be heard in the order in which they notify the CAO of their intention to make a presentation to the Board, unless the Board decides otherwise.

Schedule and Location
Subject to mitigating factors, UNA Board of Directors meetings are held on the third Tuesday of each month at the Wesbrook Community Centre. Notice and information will be provided if a Board meeting is being held online. The full schedule of regular Board meetings can be found here: 2022 UNA Board Meetings Schedule.

Board Rules of Procedure

Procedures and expected timelines are outlined in the Board Rules of Procedure (PDF).

Annual General Meetings

A meeting for members residing in any of the UNA Neighbourhoods.

AGM 2020 & 2021 minutes will be approved at AGM 2022.

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