Policies Page

Requirements for Travellers Returning to Canada

For 14 days following entry into Canada, you and any children who travelled with you must:

• Properly wear a well-constructed and well-fitting mask when in public spaces, both indoors and outdoors
• Maintain a list of all close contacts and locations you visit
• Keep copies of your proof of vaccination
• Monitor for symptoms for 14 days after your arrival.

Learn more: Requirements for COVID-19 Vaccinated Travellers

Additional Safety Precautions

Do your part in keeping our community centres safe.

• If you are feeling sick or have flu-like symptoms, please stay at home and visit us when you are feeling better.
• Wearing a mask is no longer required by the provincial health authority, but it is welcome at any UNA facility.
• Practice good hand hygiene by washing your hands with soap and water, or using hand sanitizer.

Code of Conduct

Our goal is to provide a safe, welcoming and respectful environment for our community members, staff and volunteers. All members and participants are expected to:

• Treat each other with respect, courtesy, fairness and equality
• Respect everyone regardless of diversity or ability
• Use the facility and equipment in a safe and appropriate way

See the full Code of Conduct Policy for more information.

Registration, Fees and Discounts

• Registration is required for most classes.
• Registration is on a first come, first served basis.
• Individuals living in the UNA neighbourhoods are eligible to receive a resident discount on most programs.
• UBC staff/student/faculty (including their children) and UTown@UBC Community Service Card Holders are also eligible to receive a discount.
• We encourage everyone to register early to avoid programs being cancelled due to insufficient registration.
• A late pick-up fee of $10 for every five minutes following the end of the camp or program time may be charged.
• Drop-in classes: Drop-in fees must be paid before each class and the receipt must be provided to the instructor.

Cancellations & Refunds 

• Full refunds will be issued for any programs cancelled by the UNA.
• Participant-requested refunds are prorated with an administration fee of $10 per person.
• Refunds will be processed within 14 days.
• Refund requests must be made in person or by phone at the community centres, or by emailing programs@myuna.ca.
• Multi-Class Programs:
  • Refund requests must be submitted no later than one hour after the second class, after which, refunds may be considered on a case-by-case basis.
• Single-Day Programs:
  • Pro-D Day Camps, events, workshops, lectures and other single-day programs are non-refundable within five days* prior to the day of the program.
• Camps:
  • Camps are non-refundable five days* prior to the first day of camp.

*Note: The last day to withdraw from a single-day program or camp starting on a Monday is the previous Tuesday.

Virtual Classes 

The same principles of an in-person class apply to a virtual class. The attendants must abide by the UNA code of conduct. It is everyone’s responsibility to create a safe, friendly, and respectful environment.

Adult Drop-in Sport Procedures

• Registered participants have first priority for Adult Sport programs. Registration is a cost-effective way to ensure you have a space every week.
• Registered participants have up to 10 minutes after the program start time to show up. All no-show spots at that time will be sold to the drop-in list.
• Sign-up for the drop-in waitlist must be done in-person and begins 30 minutes before the program begins.
• Each participant may put down at most two names (their own, plus one more).
• Participants may not enter the gym until they have paid.
• Drop-in users must have an account in our registration system.

Youth Drop-in Sport Procedures  

Now Available: Youth Sport Drop-in Pass – 10 Punch Pass ($27).

Youth Sports Drop-in Passes can be purchased through the front desk and online (coming soon). Passes are valid for two years and provide access to Youth Drop-in Basketball, Youth Open Gym, and Youth Drop-in Badminton.

• Sign-in for Youth Drop-in Sport starts 10 minutes before the program start time.
• You can also sign up for youth drop-in sports through your UNA Account up to one week before the program.
• Participants must follow the UNA Code of Conduct.
• Participants may only sign in for themselves.

Community Spaces 

Community centre staff reserve the right to make changes to the room schedules. The common areas at the community centres are public spaces and not available for private events. Private tutoring or other activities for which a fee is charged are not allowed in the common areas. These areas are also not intended for anyone to establish the space as a permanent location for their activities or operations. The common areas at Wesbrook Community Centre include the lounge, hallways, the Senior and Teen Centre, and splash pad. The common areas at the Old Barn Community Centre include the living room, John Young room and the foyer on the second floor. These spaces may be reserved for UNA programs or events.

Casual Room Use

Members of the campus community are allowed limited access to music studio, dance studio or gym when these spaces are free from programs or bookings. Users must be 13 and older and are required to leave their valid ID at the Front Desk to get access to the room.

• Maximum use is two hours a day at $3/person/hour.
• No food or drink is allowed in the room. The users must keep the room clean and are responsible for any damage incurred due to the use of the room.
• Staff will reserve the right to make changes to the room schedules.
• For group meetings or activities, we encourage members to use the common spaces at both community centres or rent a room through bookings@myuna.ca.

Bookings 

To inquire about booking UNA facilities, please visit myuna.ca/bookings or contact bookings@myuna.ca.

Please note, for-profit businesses that offer programs similar to our current and potential program offerings are not permitted. If you are a business or individual that has an idea for running a program in our facilities, please submit an Online Program Proposal.

For field bookings, please contact fields@myuna.ca for more information.

Photos  

Photos of program and event participants may be taken for marketing and promotions by the UNA and may appear on our website, social media accounts or print materials. Please inform a program coordinator if you have any concerns about having photos taken of you or your child. We will always inform participants of camera presence before taking close-up photos. Group and large crowd photos may be taken without direct communication.

For users taking personal photos within the community centre, please be mindful of other users’ privacy.

Fitness Centre Fees and Refunds

• Fitness centre passes can be suspended once during the calendar year for medical reasons or an absence of five or more consecutive days.
• If cancelling a fitness centre pass, a partial refund with an administration fee[AC1]  of $10 may be approved at the discretion of the facility coordinator or supervisor.
• Fitness centre drop-in fees must be paid prior to using the facilities and the receipt must be presented to the fitness centre attendant.

Respect

• Bullying, harassment or any behaviour that demeans, ridicules or embarrasses a member, guest or employee will not be tolerated and could lead to expulsion from the UNA Fitness Centre or revocation of membership or pass.

Attire & Personal Belongings

• Proper athletic shoes and workout clothes must be worn when working out in the Fitness Centre.
• Bags, umbrellas, jackets, skateboards and other paraphernalia are not allowed past the Fitness Centre desk. Lockers are available for storing personal effects.

Food & Drink

• Drinks in resealable containers are allowed in the Fitness Centre, however, food, candy or gum are not.

Safety

• Use equipment you have been given instruction on and ask staff for assistance on how to use unfamiliar equipment.
• Use spotters and weight training belts when training with heavy weights. Use collars on all bars at all times.
• Avoid dropping hand weights on the floor and dropping stacks of weights that are part of the weight machines.
• Keep the workout area clear. Do not rest on machines or linger in between sets.
• Be respectful of personal workout space.
• Avoid walking with weights or exercising too close to others.
• Report any equipment malfunction to staff immediately.
• If you feel faint or dizzy: stop, sit down and ask for assistance.

The University Neighbourhoods Association (“UNA”)  is committed to protecting the privacy of visitors who use our websites, myuna.ca and myuna.perfectmind.com to browse, read pages, download information or register to receive newsletters or updates.

This Policy explains the type of personal information that we collect, use and disclose and how it is protected.  For more information about our information management practices, please contact our Privacy Officer at wsit@myuna.ca.

Who We Are

The UNA is a community based organization that manages local infrastructure, regulates matters of concern and offers programs and activities within residential neighbourhoods located at the University of British Columbia.

About this Site

This website allows all users to access information about the UNA and to browse and search information about our organization, governance, programs, services and events.  This website also allows users to contact us by email or to submit inquiries or subscribe to receive newsletters or updates.

For members of the UNA and other subscribers this website also includes a secure portal that permits authorized users to open an account and view their information that is managed by the UNA (“Portal Users”).

By accessing and using the website you are consenting to the collection, use and disclosure of your personal information as described in this Policy. If you do not wish to provide your consent, please do not use this website.

The information that we collect about all website users

When you browse and use this website we automatically gather and store certain information about the visit for the purposes of administering this website, assessing system performance, improving web services and maintaining website security and management.  This information might include: IP address, browser type, internet service provider, how you use and browse the website and the length of your visit.  However, our website logs are not personally identifiable, and we do not attempt to identify users from this information.

The information you provide to us

Personal information about you may also be collected through this website when you provide it to us on a voluntary basis, such as when you submit questions, inquiries, complaints or employment inquiries or ask to be added to a wait-list or newsletter mailing list register or to open a user account for the Portal or provide us with information through the User Portal (such as when you register for a program or service). In these cases, we may use your information to respond to you, contact you, to answer a question or respond to a complaint, for employment recruitment, to provide community services and programs, for marketing and promotional purposes or for other purposes permitted by law.

How we share and store and your personal information

The UNA collects, uses and discloses personal information using this website for the purposes described above and in compliance with applicable privacy laws in Canada. We do not sell, rent, loan, trade or lease any personal information collected at our site.

The personal information we collect through the website is collected and used internally by the UNA and stored on servers based in Canada.  We may share some information with our service providers to help maintain, improve or trouble-shoot the website.  Some of our service providers may store or access personal information at or from locations outside of Canada.

Browser Information Collected on the Web Site

Throughout the website, you may find links to third-party websites. Please note that the UNA is not responsible for the privacy policies or content on third-party sites.  We recommend that you read the privacy policy of third-party websites for your information.

Your Rights

We are subject to the British Columbia Personal Information Protection Act (PIPA), and we work hard to ensure that all collection, use and disclosure of personal information through the website is fully compliant with such laws.

Under these laws, you have the right to request access to your personal information within our custody and control.  You also have the right to request correction of your personal information and to be told how your information is collected, used and disclosed by us.  Complaints under this Policy may be directed to our Privacy Officer at wsit@myuna.ca.

Changes to this Policy

We reserve the right to make changes to this Privacy Policy at any time.  If we make any changes, we will update this website to include such changes. Such changes will be effective when posted.

UNA Waivers for programs are built into the registration process for applicable prog rams. For reference, here are our main waivers:

• UNA Participant Agreement (Ages 19+)
• UNA Child and Youth Participation Agreement
• UNA Camp Waiver and Photo Waiver
• UNA Photo Consent Form