UNA Board Meeting: In Brief
Please note that this summary being provided to UNA Members as a timely update ahead of the approval of the official meeting minutes at the next Board meeting (June 20, 2023).
All reports referenced are available in the May Board Meeting Package
UBC RCMP Update
Sargeant Chuck Lan delivered a verbal report followed by questions from the Board.
Campus and Community Planning Report
Carole Jolly, Director of Community Development and Engagement at Campus and Community Planning, presented the May 2023 report contained in the agenda package, followed by questions from the Board.
Electoral Area A Report Electoral
Electoral Area A Director, Jen McCutcheon presented the report contained in the agenda package, followed by questions from the Board.
UNA Recreation and Culture Programming Review
Allan Neilson of Neilson Strategies Inc., and Jennifer Siddon of Siddon Strategic Communications presented the report contained the agenda package, followed by questions from the Board. The Board thanked the staff as well as the consultants for the report.
UNA Landscape Management Plan
Jana Zelenski, Principal, Landscape Architect at LANARC presented the report contained in the agenda package, followed by Board discussion. The Board acknowledged the receipt of the UNA Landscape Management Plan and endorse the general direction of the plan.
The Management team summarized their respective written reports contained in the agenda package, followed by questions from the Board.
2022-23 UNA Staff Work Plan – 4th Quarter Update
CAO Sundance Topham delivered the fourth and final update on the 2022-23 Staff Work Plan.
UNA Bylaw Amendments to Implement Online Voting
Director Holmes presented his report on bylaw amendments to implement online voting. The Board directed staff to request comments from residents on version 3 of the draft amendments to the UNA Bylaws to implement online voting.
Draft Amendments to UNA Bylaws – Updating and Other Minor Amendments
Director Homes presented the report on proposed minor amendments to the UNA Bylaws. The Board directed staff to request comments from residents on version 1 of the draft amendments to update and make other minor amendments to the UNA Bylaws.
UBC Development Permit Board – UBC Resident Member
The CAO presented the report on recruiting a resident member to be part of the UBC Development Permit Board. The Board passed a motiong for the UNA to solicit and short-list Resident Member candidates for consideration of recommendation to the Associate Vice President Campus and Community Planning for appointment to the UBC Development Permit Board
UBC Community Amenity Charges Report
The Chief Administrative Officer presented a report on UBC community amenity charges. No questions followed.
Neighbours’ Agreement Committee
Directors Holmes provided a brief oral update followed by a comment from Director Jolly.
New Business: UNA Governance Meetings – Scheduling Process Changes
The Administrative Assistant presented the report on changes to the scheduling process of UNA governance meetings. No questions followed.
The Board adjourned into a Closed Session to discuss dealings with other entities or individuals where disclosure of the information being discussed could be harmful to the UNA’s interests, and approval of minutes for a closed session or restricted closed session of a Board meeting, and the appointment of individuals other than Directors to, or removal from, a committee, working group, or other body.