If you are a UNA Member (registered before August 2020), you will receive an SGM package in the mail by the second week of September 2020. This package will contain a personalized proxy form and a UNA SGM Booklet with instructions on how to vote and a guide to the proposed changes to the UNA Bylaws and Constitution.

If you’d like to become a UNA Member, you can sign up for a membership online here. New members who wish to vote by proxy can email sgm2020@myuna.ca to arrange for an appointment to pick-up a proxy form.

A PDF copy of the UNA SGM Booklet is available for download below.

How to Join the Town Hall Meeting

UNA Members are invited to join the virtual town hall on September 23, 2020 from 7 to 8 p.m. by video conference (Zoom). UNA Members will receive a link to join the virtual town hall meeting through their email addresses on file with the UNA.

How to Join the Special General Meeting

UNA Members are invited to join the SGM on September 30, 2020 from 7 to 9 p.m. by video conference (Zoom). UNA Members will receive a link to join the virtual SGM through their email addresses on file with the UNA.

Purpose of the SGM

The UNA Board is proposing that the current UNA Bylaws and UNA Constitution be replaced with a new set of Bylaws and Constitution.

The Bylaws contain detailed rules for the internal functioning of the UNA, while the Constitution sets out in general terms the UNA’s purposes as a society.

There will be two special resolutions to vote on.

  1. BYLAWS: The first vote is to approve the replacement of the current Bylaws with the proposed Bylaws. Approval of the proposed Bylaws requires that at least two thirds of UNA members who vote, vote in favour of the proposed Bylaws.
    • Special Resolution A: BE IT RESOLVED, as a special resolution by a majority of not less than two thirds of the members who vote at the Special General Meeting of members of the Association, duly called and validly constituted, that the current set of Bylaws of the Association be repealed and replaced with the set of proposed Bylaws of the Association referred to in the notice of this Special General Meeting.

  2. CONSTITUTION: The second vote is to approve the replacement of the current Constitution with the proposed Constitution. Approval of the proposed Constitution requires that at least two thirds of UNA members who vote, vote in favour of the proposed Constitution.
    • Special Resolution B: BE IT RESOLVED, as a special resolution by a majority of not less than two thirds of the members who vote at the Special General Meeting of members of the Association, duly called and validly constituted, that the current Constitution of the Association be repealed and replaced with the proposed Constitution of the Association referred to in the notice of this Special General Meeting.

Due to restrictions on community gatherings and to support physical distancing during the COVID-19 pandemic, the Minister of Public Safety and Solicitor General for the Province of British Columbia has issued Order No. 116, Electronic Attendance at Corporate Meetings, permitting individuals to attend corporate meetings by telephone or other communications medium.

As such, the SGM will be convened through video conference (Zoom). UNA Members will receive a link to join the virtual SGM through their email addresses on file with the UNA. Members may vote on the special resolutions either online or by proxy (appointed proxy holders will vote by paper ballot at the SGM).

References:

Agenda: September 30, 2020

The following business will be conducted at the Special General Meeting:

  1. Introduction to the Special General Meeting
    • Purpose of the meeting
    • Review of the meeting procedures
    • Motion to adopt the agenda
  2. Discussion and Question and Answer Period
  3. Online Voting Starts at 7:30 p.m.
  4. Online Voting Ends at 9 p.m.
  5. Voting Results (if available)
  6. Motion to Adjourn

How to Vote

A member is entitled to vote if the member (a) is over the age of 18; (b) has been a resident of British Columbia for at least six months immediately prior to the meeting; and (c) has been a resident in Chancellor Place, Hawthorn Place, Hampton Place, Wesbrook Place or East Campus for at least 30 days immediately prior to the meeting.

UNA Members may choose to vote on the special resolutions ONLINE or BY PROXY. Appointed proxy holders will vote by paper ballot at the SGM. Full details and translations on how to vote can be found here: UNA SGM Booklet


Online

UNA Members will receive an email containing a voting link and secure authentication credentials through their valid email addresses on file with the UNA. We encourage members to sign in to their UNA Accounts at myuna.ca/login to ensure that their email addresses are correct ahead of voting day.

Voting details will be emailed on Sunday, September 27. If you do not receive an email by Monday, September 28, please check your spam folder or contact the UNA by:

  • Email: sgm2020@myuna.ca 
  • Phone: 604-822-4227
    (Monday – Friday, 9 a.m. – 4:30 p.m.)
  • Live Chat: myuna.ca/sgm
    (Monday – Friday, 9 a.m. – 4:30 p.m.)

Full details and translations on how to vote online can be found here: UNA SGM Booklet


By Proxy

UNA Members may opt to vote by proxy using the proxy form they will receive in the mail. If you are a new UNA Member, you can make an appointment at the UNA Main Office to pick up a proxy form by emailing reception@myuna.ca.

In order to cast your proxy vote at the SGM, you must complete and sign the proxy form. To help facilitate the voting process safely during the COVID-19 pandemic, the UNA has outlined recommendations for submitting proxy forms on the document below.

Full details and translations on how to vote by proxy can be found here: UNA SGM Booklet

Guide to the Proposed UNA Bylaws and Constitution

The Guide to the Proposed UNA Bylaws and Constitution outlines, in general terms, the principal substantive changes that will be made if the proposed Bylaws and the proposed Constitution are approved. In addition, the proposed Bylaws and proposed Constitution incorporate many detailed technical changes, eliminate inconsistencies, correct errors and improve wording.

References:

Frequently Asked Questions

  • Can I attend the SGM in person?

    No, you may not. For your safety during the COVID-19 pandemic, we ask that you please attend the meeting online. Members are asked to vote online or by proxy.

  • I have been appointed as a proxy holder. How can I cast my votes and the votes on behalf of the persons who have appointed me their proxy?

    Please coordinate with UNA staff ahead of the SGM day (before September 30) by emailing sgm2020@myuna.ca.

  • Where can I ask questions about the proposed Bylaws and Constitution?

    A virtual town hall with the UNA Board of Directors is scheduled for September 23, 2020 from 7 to 8 p.m. by video conference (Zoom). This town hall meeting is open to UNA Members only. UNA Members will receive a link to join the virtual town hall meeting through their email addresses on file with the UNA.

  • How do I check if I am a UNA Member?

    Log on to your UNA Account to check if you are a verified UNA Member. Also, please check that the email address associated with your membership is active so that you will receive your voting information and meeting invitations to the town hall meeting and the SGM. You can also contact us during business hours (9 a.m. to 4:30 p.m.) by:

  • How do I sign up for a UNA Membership?

    You can apply for a UNA Membership online. Please allow time for processing. More details can be found here.

  • Am I entitled to vote?

    A UNA Member is entitled to vote if the member (a) is over the age of 18; (b) has been a resident of British Columbia for at least six months immediately prior to the meeting; and (c) has been a resident in Chancellor Place, Hawthorn Place, Hampton Place, Wesbrook Place or East Campus for at least 30 days immediately prior to the meeting.

  • Why did I not receive my SGM package in the mail?

    First, please check if you are a verified UNA Member. You may do so by signing into your UNA Account or by contacting us during business hours (9 a.m. to 4:30 p.m.) by:

    Email: sgm2020@myuna.ca
    Live Chat: myuna.ca/sgm
    Phone: 604-822-4227

    SGM packages are scheduled to be in UNA Members’ mailboxes by the second week of September 2020. Please contact the UNA (see above) if it is past this date.

Apply Online to Become a UNA Member

UNA residents are now able to apply online for a UNA Membership through our new UNA Application Process. Applying for a UNA Membership allows eligible residents to vote during Annual General Meetings, Special General Meetings and UNA Board of Directors elections. UNA residents ages 18 or older are eligible to apply for a UNA Membership.

Apply Now

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